--- id: I-009 type: intervention title: "Outreach States the Requisition Behind It" lang: en registry: 2026.08.2 canonical: https://hoba.work/interventions/I-009 json: https://hoba.work/api/v1/interventions/I-009.json --- # Outreach States the Requisition Behind It Every outbound message names the requisition it is sent against and its state — approved and open, or a pool record against a forecast — and the pool records opened against a forecast are answered on the day planning decides it. > **On the canonical path** — [Published with its terms on the page](https://hoba.work/process#WF-003-published) > > The posting states the compensation band, the location rules, the stages the process has and roughly how long each takes. It comes down when the search ends. > > This entry is one of the things that holds that commitment up. ## At a glance - Actor: recruiter process - Scope: organizational - Cost: low - Evidence: supported ## What it looks like Composite excerpts, written to be typical rather than copied. No particular message, company or person is quoted here. **The first message, and what it was attached to** — *reconstruction* ``` Subject: Two outreach templates, one week apart > day 0 Recruiter Req 5512, approved, open since 4 May, level L4. This is sent against that requisition — if you reply, that is the process you enter. > day 7 Recruiter No requisition yet. This is a pool record against a Q3 forecast; planning decides on 12 September and you get the outcome either way. day 7 Candidate Understood — the second one I will answer in September. 12 Sep Recruiter Planning outcome: the forecast moved to Q1. The pool record is closed and I am not holding it open. ``` *What to notice* Two templates instead of one. Whoever reads either of them knows which of the two conversations they are in before spending anything on it. ## From each side The same entry from inside each position that meets it: what reaches them, what it means from there, and what happens next given what they control. ### Recruiter - **What reaches them:** Two outreach templates in the sequencer, and the field on the contact record that decides which one goes out. - **What it means from there:** The reply rate on the pool template is not the reply rate on the requisition template, and both are counted against the same outreach target. - **What happens next:** Sends the template the record's state selects, and books the planning date as the day the pool records opened against that forecast are answered. ### Candidate - **What reaches them:** A first message that says which of the two it is, with a requisition number on it or a planning date. - **What it means from there:** A conversation against a forecast and a live process are separable before answering, and the silence that follows a deferred forecast has a date on it. - **What happens next:** Answers both, and schedules rounds against the one with a requisition behind it. ### Employer policy - **What reaches them:** Outreach going out under a template that names the approval state of headcount the approval cycle has not decided. - **What it means from there:** A forecast named outside the company is a planning signal leaving the approval cycle before that cycle has settled anything. - **What happens next:** Decides which forecasts may be named in outreach and which may only be described as a pool, and that decision is the boundary the templates are written inside. ## Expected effects - B-014's pass condition is stated in the first message: whether a reply attaches to an authorised requisition or to a pool is part of what is sent - M-016 becomes datable — a conversation held against an unapproved forecast carries the planning date it depends on - The silence after a speculative conversation acquires a bound: the planning decision goes to the records opened against that forecast ## What to measure - `unattached_outreach_rate` - `pool_record_age_days` - `planning_decision_notice_rate` ## Related entries - targets — [B-014](https://hoba.work/barriers/B-014) — Outbound Sourcing & Talent Pool Contact - targets — [M-016](https://hoba.work/mechanisms/M-016) — Speculative Sourcing / Talent Pooling Without Opening --- hoba — a public, versioned atlas of hiring obstacles. Content CC BY-SA 4.0. This document is generated from the registry; the canonical page is linked above.