{
  "registry_version": "2026.08.2",
  "data": {
    "title": "Interview Seats Booked With Prep Time and a Second Name on the Rota",
    "status": "active",
    "evidence_ids": [],
    "content": "# Interview Seats Booked With Prep Time and a Second Name on the Rota\n\nBook every interview seat as preparation plus session, take those hours off the sprint board, and give each round a second name on a standing rota so an unavailable interviewer passes the seat rather than moves the date.\n\n### Expected Effects\n- M-012 loses one of its two outputs: a seat that cannot be filled moves the seat, not the date\n- A round at B-005 is booked with reading time attached to it, so the material is opened before the session or the seat passes to the second name\n- Interviewer hours sit on the sprint board as committed work rather than as an overrun absorbed by whoever had the slot\n\n### Measurements\n- `interview_reschedule_rate`\n- `panel_seat_backfill_rate`\n- `rounds_per_interviewer_month`",
    "id": "I-014",
    "type": "intervention",
    "summary": "Book every interview seat as preparation plus session, take those hours off the sprint board, and give each round a second name on a standing rota so an unavailable interviewer passes the seat rather than moves the date.",
    "targets": [
      "M-012",
      "B-005"
    ],
    "actor": "hiring-manager",
    "scope": "team",
    "cost": "medium",
    "evidence_level": "supported",
    "expected_effects": [
      "M-012 loses one of its two outputs: a seat that cannot be filled moves the seat, not the date",
      "A round at B-005 is booked with reading time attached to it, so the material is opened before the session or the seat passes to the second name",
      "Interviewer hours sit on the sprint board as committed work rather than as an overrun absorbed by whoever had the slot"
    ],
    "measurements": [
      "interview_reschedule_rate",
      "panel_seat_backfill_rate",
      "rounds_per_interviewer_month"
    ],
    "specimens": [
      {
        "kind": "chat",
        "label": "The same Wednesday, with a second name already on the round",
        "subject": "Technical screen — Thursday",
        "lines": [
          {
            "speaker": "Engineering manager",
            "at": "Wed 17:40",
            "text": "Thursday's screen needs a seat. You are on the rota this sprint, and the board is already two points lighter for it.",
            "tell": false
          },
          {
            "speaker": "Interviewer",
            "at": "Wed 17:52",
            "text": "I am on release duty. If I take it, it is a cold read.",
            "tell": false
          },
          {
            "speaker": "Engineering manager",
            "at": "Wed 17:55",
            "text": "Then it goes to the second name on the rota — the prep block is on that calendar at 09:00 and the material is already there.",
            "tell": true
          },
          {
            "speaker": "Coordinator",
            "at": "Wed 18:10",
            "text": "Candidate told the same day: same slot, different interviewer, date unchanged.",
            "tell": false
          }
        ],
        "reading": "The release duty is still there. What changes is that the round carries a second name before the week starts, so an unavailable interviewer passes the seat instead of moving the date."
      }
    ],
    "perspectives": [
      {
        "actor": "hiring-manager",
        "sees": "A rota with two names against each round of the sprint, and a sprint board with those hours already taken out of it.",
        "reads": "Interview capacity is planned before the week rather than found inside it, and the cost is visible on the board where it was previously absorbed by whoever had the slot.",
        "does": "Takes the points off the sprint for the rota week, and passes the seat to the second name when the first is on release duty."
      },
      {
        "actor": "candidate",
        "sees": "A round that keeps its date, and an interviewer who opens the submitted work before the call rather than during it.",
        "reads": "A change of interviewer arrives with the date unchanged, which is a different event from a round being moved.",
        "does": "Keeps the slot and prepares once, instead of replanning the week around a moved round."
      },
      {
        "actor": "recruiter",
        "sees": "Panel seats coming back filled from the rota, and a reschedule request only where both names are unavailable.",
        "reads": "A date that moves becomes the exception the process reports rather than the ordinary way a seat gets filled.",
        "does": "Sends the invitation with the interviewer's name and the prep block already accepted, and names a new date only when both rota names are out."
      }
    ]
  }
}